JOB TITLE

Administrative Secretary

QUALIFICATIONS

&

SKILLS

High school education

Computer skills

Microsoft Office (or some word processor or spreadsheet solutions)

Publishing software (Microsoft Publisher, Photoshop, Illustrator, PowerPoint)

Typing skills

Communication skills

JOB DUTIES

· Perform a wide variety of clerical and secretarial duties to relieve the supervisor of administrative and clerical detail; type a variety of correspondence, memoranda, reports, meeting agendas, forms, fliers and letters.

· Serve as a liaison between administrators, faculty, staff, students, parents and the community

· Explain program, policies and procedures; initiate and answer telephone calls; screen and route calls; respond to inquiries and provide information; retrieve and respond to messages as appropriate.

· Prepare and maintain a variety of records related to assigned activities; establish and maintain filing systems; attend meetings, take notes and prepare summary of minutes as requested.

· Maintain calendars and schedules of meetings, appointments.

· Insure data storage and retrieval such as registration forms, progress reports, attendance reports, financial statements, bank statements through electronic and traditional means

· Collect cash, provide receipts, insure meticulous bookkeeping on spreadsheet, collect deposit slips, and reconcile the balances

· Learn and apply office procedures precisely in terms of generating reports and data-entry.

· Assist in generating marketing material such as fliers, brochures, announcements, and emails to community

Hours per Week:

Work Hours

Start Date:

Hourly Rate

APPLICATION REQUIREMENTS

5:40-8:15pm

October 5^th, 2009

$10

Submit your resume at qai.ism@gmail.com

Fill out the application on the next page (Submit your application electronically or print it and submit it to the ISM office)

Deadline is September 30, 2009